【Attendance Card】How to Use

What is an Attendance Card?

An Attendance Card is a type of Test Card that allows you to record attendance, health checks and temperatures.

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What you can do with an Attenance Card

1. Collect attendance & absence data

You can collect attendance data online. You can sort them by grade level, class, and lesson.

2. Collect health check data

You can collect students' temperature records. Temperature can be recorded on even on non-school days.

3. Summarize attendance data

You can summarize and download attendance data. You can easily count how many lessons a student has missed.

Explainer Video

iOS

https://scrapbox.io/files/65420133f9fd93001c7939af.webp

Web

https://scrapbox.io/files/654202eb94dfb0002156934a.webp

Steps to start using an Attendance Card

There are three steps involved in using an Attendance Card:

1. Create a Subject for an Attendance Card

1. Create "Subject" for Attendance Card

Create subject exclusively for Attendance Card.

We recommend setting up a common name class for the whole school, such as "Attendance", to make it easier to contact parents and students.

https://scrapbox.io/files/6538bb886baa94001c6a4455.webp

2. Create an Attendance Card

Create an Attendance Card accessable by students.

1. Press the Test icon in the menu bar and select "Attendance" to create an Attendance Card.

2. Set up items and click/tap "Save".

Teachers have to update the record manually if data is changed after the "report deadline".

You can edit the reason for abscence after saving.

You can select whether or not to record the temperature.

It is possible to temporarily stop student input, such as during the transcription process.

https://gyazo.com/976abb25059b9f7fb12deced409bf1bb

3.【Attendance Data screen】Set up holidays as needed.

Open the Attendance Data screen and select "Holiday Batch Settings”.

Select the day you want to set as a holiday from the calendar and select "Save".

https://scrapbox.io/files/6450528aac24da2043d43e6d.webp

Holiday = No submission of attendance, temperatures can still be submitted

When holidays are set, "-" will appear on the Attendance Data screen. You can also set holidays later.

https://gyazo.com/434a069dd180b36bc85b107529b57136

3. Send the Card to students

Drag the saved card to the "Send" button, and select "All" to send it to students in your class.

Notes:

Students enter their attendance information on the same card each day.

You only need to "send" the card once at the beginning.

Daily flow of Attendance Cards (Teacher-side)

https://gyazo.com/6c972916407d64df4a886edfd5205c3c

1. Before deadline

You can check the information reported by student in the Report list.

Reports after the deadline will be shown in red.

If the body temperature is 37.5℃ or higher, the name and temperature will be shown in red

https://gyazo.com/57dba6fd0f33ffb506536fafef0939de

2. After deadline

【Attendance Data】

You can check attendance/absence information from "Attendance Data" tab.

Check and modify the information as needed.

Each student's information can be edited individually or in batches.

【History】You can check the attendance log from the "History" tab.

Teachers can sort the attendance log by date.

The editor name will be shown on the logs.

Export Attendance Data

Attendance data of each month can be downloaded as a CSV in the "Attendance Data" tab.

You can download all data at once. Temperature and attendance records can be downloaded separately.

You can download monthly data in CSV format.

You can choose "Attendance", "(Detailed) Attendance", "Temperature" and "All" data to download

https://gyazo.com/ab8d184aa58d6a7337b09723905850e4

▼Example of downloaded data

https://gyazo.com/142686715a1e292aca8c6da0b3b85f54

Applications and Case Studies

Health observation

You can freely describe your or your family members' health conditions in the "Details" section.

Keep a temperature record

On the "Attendance data" screen, press "Status / Temperature" to display the list of temperatures.

Students can enter a temperature record even if it is a holiday. The word “TM" will be displayed in the list.

You can also download only temperature record.

If temperature is 37.5° or higher, it will be shown in red.

Manage attendance throughout the school using the same attendance card

Using a document box, a folder dedicated to teachers, attendance information of all classes can be shared.

You can check attendance information at once easily by putting all Attendance Cards in one Shared Note.

https://gyazo.com/9497834dc4868384f90a7122bde4351e

Attendance management for Subjects

Attendance Cards can also be used as attendance management of subjects.

We recommend against setting an attendance report deadline if classes meet at different times a week.

FAQ

A：Please check followings.

There is no "Test" button on app menu.

If you are using the iOS version, please make sure you have the latest version of the app.

There is a "Test" button in the app menu, but attendance and test cards do not display properly.

Attendance and test cards are available on a dedicated server. Please check your filtering settings.

https://gyazo.com/04fcd020fc1080ea05ebb29825e1d1d7

A：You can change attendance card settings from the "Settings" tab.

https://gyazo.com/69c5794c6c8eadb36f7537c6ae4cefaa

A：You can show only the absentees following next steps.

https://gyazo.com/2bd9b1e0a8675da68b22948caa6427af

A：Press the number displayed in the "Waiting" section of the attendance data screen.

Waiting: Name of student who hasn't submitted the report will appear.

You can also check absentees, latecomers, early leavers, suspended students in same way.

Name, reasons, and details will show up in these cases.

https://gyazo.com/0df57784aa21df834c4ec815b3d7e7fc

A：Check the items you want to require in the "Settings" screen.

A：On the Attendance Data screen, press "Edit" next to the name.

The student's data will disappear from the attendance record.

If accidentally deleted, the attendance card must be re-registered from the student's screen in order to restore the data.

A：Students cannot answer when "Suspend accepting answers" in Settings is ON.

A：Turn ON "Show teacher in Attendance" in Settings, and it will appear in the report.

https://gyazo.com/d5f11086137163d66e7aa033adc7d3e4